Work Experience
ANCC
- Degree: Admin & HR Manager
- From 2018-04-21 To 2020-06-23
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings and appointments.
• Partner with HR to maintain office policies as necessary.
Organize office operations and procedures.
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers.
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Ensure that results are measured against standards, while making necessary changes along the way.
• Allocate tasks and assignments to subordinates and monitor their performance.
• Perform review and analysis of special projects and keep the management properly informed.
• Determine current trends and provide a review to management to act on.
• Responsible for recruiting staff for the office and providing orientation and training to new employees.
• Ensure top performance of office staff by providing them adequate coaching and guidance.
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
• Participate actively in the planning and execution of company events.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Allocate available resources to enable successful task performance.
• Coordinate office staff activities to ensure maximum efficiency.
• Evaluate and manage staff performance.
• Recruit and select office staff.
• Organize orientation and training of new staff members.
• Establish and monitor procedures for record keeping.
• Ensure security, integrity and confidentiality of data.
• Design and implement office policies and procedures.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency.
Monitor and maintain office supplies inventory.
• Review and approve office supply acquisitions.
• Handle customer inquiries and complaints.
• Manage internal staff relations.
• Maintain a safe and secure working environment
ArKad
- Degree: Admin/HR Supervisor
- From 2016-01-25 To 2018-04-15
• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.
• Prepare HR documents, like employment contracts and new hire guides
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• To administer starter / leaver processes including all documentation, induction processes and exit interviews.
To maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters and leavers, benefits and equality and diversity.
To provide all training administration including booking venues, liaising with course providers and attendees and maintaining training records.
• To provide administration support for the engagement of volunteers.
• To prepare all letters or contracts for any changes to employee terms and conditions e.g. flexible working.
• To handle maternity, paternity, adoption, shared parental leave and parental leave administration processes and ensure that associated payroll processes are completed.
• To support the implementation of HR systems or databases; to enter data and maintain these accordingly.
• To prepare, as required, management reports on employee-related data to assist with the management and development of staff.
• To provide a pension administration service liaising with external advisers.
• To handle all initial contact into the HR department, signposting onwards as appropriate.
• To provide general administration support to the HR department as required including filing, telephone answering, scanning, photocopying and emails
CCE
- Degree: HR Supervisor & Site Administrator
- From 2013-09-11 To 2016-01-21
• Assists in scheduling a variety of meetings and employee events (e.g. Certified Employee In processing, Retirement Workshop, applicant interviews, facilities use, etc.) for meeting the needs of the department, District and employees.
• Audits monthly personnel actions prepared by staff to ensure consistency with position control report and to ensure that errors are kept to a minimum and that correct account numbers are used.
• Communicates with other employees, departments, administrators, applicants and the public for providing information and assistance concerning employment, recruitment, transfers, personnel records and leaves.
Conducts, along with other HR Specialists, the certified employee orientation (e.g. introducing personnel, payroll, employment benefits, policies, assisting with enrollment forms, etc.) for ensuring employees are knowledgeable of current practices and administrative processes as well as completion of forms.
Coordinates the activities of other HR specialists for ensuring all appropriate deadlines are met effectively and efficiently.
• Develops a wide variety of written materials (e.g. letters, forms, procedures, brochures, pamphlets, etc.) for documenting activities, providing written reference, and/or conveying information.
Ensures effective and appropriate policies and procedures are followed (e.g. processing of personnel actions, including new hires, transfers, promotions, termination, and completion of state reports) for being timely, accurate, legal and meeting organizational objectives.
• Evaluates the effectiveness of training sessions and programs for determining whether changes need to be made to ensure appropriate skills development.
• Interprets a variety of written materials (e.g. transcripts, references, employment records, education codes, employment regulations, etc.) for ensuring compliance with regulatory requirements.
• Monitors a variety of processes (e.g. application, eligibility, certifications, etc.) for ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements.
• Monitors and complies with personnel record keeping procedures (e.g. maintaining personnel files (applications, reference checks, tests) Highly Qualified status, recruiting, hiring, placing and paying personnel etc.) for ensuring compliance with established guidelines.
• Participates in meetings that involve a range of issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for developing recommendations and/or supporting other staff.
• Prepares a variety of reports and related documents (e.g. verification requests of employment, folders, paperwork, announcements of vacancies, personnel transactions for inclusion in the monthly Board packets, etc.) for providing documentation and information to others.
• Presents information on a variety of topics (e.g. orientations, meetings, etc.) for conveying information.
• Processes, files, and maintains documents, data, and materials (e.g. employee personnel files, I9 records, Human Resources Information System, State Personnel system, etc.) for disseminating information to appropriate parties and inputting data.
• Responds to written and verbal inquiries from a variety of internal and external sources for resolving problems, providing information and/or referring to appropriate personnel /or identifying the relevant issues and recommending or implementing a remediation plan.
• Trains other Human Resource Specialists (certified) (e.g. processes, procedures, protocols and policies) for ensuring that best employment practices are followed.
Saudi Catering and Contracting Company
- Degree: Site Supervisor
- From 2012-06-21 To 2013-09-10
• Interviews, trains, motivate, assigns and evaluates work, and recommends disciplinary action according to established City procedures. Conducts performance appraisals.
Performs regular site inspections or responds to citizen notification of cave-in or roadway depressions to avoid incident or injury.
• Supervises subordinate supervisors, team leaders or work crews in the construction, maintenance, and repair of water distribution, storm water, wastewater collection or irrigation systems, treatment plants, streets, and/or lift stations.
• Plans, schedules, select or approve, and requisitions necessary equipment and related supplies.
• Schedules preventive maintenance on a regular schedule.
• Maintains inspection and repair records.
• Maintains inventory of necessary parts and equipment.
• Assists or participates in performing maintenance and repair work as necessary.
• Supervises and assigns the work of maintenance employees.
• Inspects work for completeness.
• Determines material, equipment, and supplies to be used.
• Transfers equipment and personnel from one project to another as necessary.
• Keeps time cards and other routine records.
• Coordinates or installs, inspects, repairs and maintains the electrical, plumbing, mechanical and other related systems.
• Does general repairs such as painting, patching walls, security hardware, hanging shelves and landscaping.
• Coordinates renovations of existing facilities and the construction of new facilities. Coordinates and inspects major contract work on the electrical, plumbing, mechanical and other related systems in all health department locations.
• Possession of a current and valid motor vehicle operator's license.
The Educators
- Degree: Administrator
- From 2011-04-11 To 2012-06-16
• Assisting in coordinating the activities related to academic process.
• Managing the archival activities for controlling documents and validation of documentation files.
Assisting the management, implementation and administration of departments electronic document management system (EDMS).
• Issuing department database to manage, track and issued documents.
• Effectively following policies to provide support for the quality systems during corporate audit and actively participating in department activities.
• Adhering to and enforcing institute policies and procedures related to document control.
• Reviewing and performing documents for consistency in document formats and system concerns.
TEXLYNX
- Degree: Admin Manager and Legal Advisor
- From 2008-05-02 To 2011-04-08
• Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
• Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
• Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
• Identifies staff development and training needs and ensures that training is obtained.
• Maintains records, prepares reports, and composes correspondence relative to the work.
• Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs, and prison industries.
Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment and materials, and maintains revenue as high as possible.
Consults with operating officials on program plans in relation to fiscal capacity.
• Supervises such management planning activities as job analysis, organization studies, workflow, and simplification of systems and procedures for food service, physical plant, warehouse, accounting and finance, and prison industries.
• Supervises the revision of rules, regulations, and procedures to meet changes in law and policy.
• Formulate current and long-range programs, plans, and policies for departmental programs.
• Performs related work as assigned.
• Building understanding of legal issues, risks and obligations through advice, communications and training, especially for other legal services staff and managers.
• Helping to ensure appropriate legal policies and practices are in place to manage the legal obligations and legal risks of the Department effectively.
• Ensuring that professional best practice is achieved and maintained Job Grading Reference:
• Supervising work and leading projects, as required by the C.E.O.
• Supervising, coaching and mentoring of Legal Services staff.
Building team capability.
• Ensure the growth and professional development of Legal Services staff